Staff Useful Links

Install Checksheet

Click below to access the Installation Checksheet.

Installation Checksheet

VAT Declaration

Click below to access the customers VAT Declaration Form.

VAT Declaration

Weekly Vehicle Checksheet

Click below to access the Weekly form.

Weekly Checksheet

Stairlift Seatbelt Disclaimer

Click below to access the seatbelt disclaimer form.

Seatbelt Disclaimer Form

Weekly Vehicle Checklist

Reminder: Your Responsibility for Vehicle Safety

Before every journey, it is your legal obligation and responsibility to ensure that your vehicle is safe to drive. Please thoroughly check your vehicle as per the checklist provided. If you identify any defects or issues—especially those with potential safety or legal implications—you must ensure these are resolved before driving. Do not drive if your vehicle is unsafe or unroadworthy.

Remember:
By reporting and resolving issues promptly, you help protect yourself, your colleagues, and all road users. Safe driving starts with you.

Vehicle Information

Vehicle Registration*

Vehicle Mileage*

First Aid Box

Available in Cab

Requires Refreshing

Contents Out of Date

Box & Contents Missing

Notes

Exterior Van Clean

Is the van exterior clean & presentable?*

Yes, I have cleaned the van

Not required as the van is already clean

I will clean the van within the next week

Keeping the Van Clean

Just a quick reminder — as the driver, keeping the exterior clean and presentable is your responsibility. We used to offer a Saturday morning clean at TPG, but as more drivers started taking vans home this became unworkable, so we've had to stop. It's a small ask — just make sure it looks the part when you're out representing TPG Disable Aids Ltd.

Thanks for keeping on top of it.

Normal Daily Checks

Mark section as complete (all items satisfactory)

Warning Lights

Satisfactory/Available

Defective/Missing

N/A = Not Applicable

All lights

Satisfactory/Available

Defective/Missing

N/A = Not Applicable

Horn

Satisfactory/Available

Defective/Missing

N/A = Not Applicable

Washers & wipers

Satisfactory/Available

Defective/Missing

N/A = Not Applicable

Brake

Satisfactory/Available

Defective/Missing

N/A = Not Applicable

Fuel

Satisfactory/Available

Defective/Missing

N/A = Not Applicable

Condition of tyres, pressure & wear

Satisfactory/Available

Defective/Missing

N/A = Not Applicable

Exterior bodywork for NEW / dents, scratches & damage

Satisfactory/Available

Defective/Missing

N/A = Not Applicable

EXTERNAL VEHICLE CONDITION

Mark section as complete (all items satisfactory)

Condition of windscreen, windows, lights

Satisfactory/Available

Defective/Missing

N/A = Not Applicable

Condition of wiper blades

Satisfactory/Available

Defective/Missing

N/A = Not Applicable

Cleanness of windscreen, windows, mirrors, lights, number plate

Satisfactory/Available

Defective/Missing

N/A = Not Applicable

Security of load, roof rack

Satisfactory/Available

Defective/Missing

N/A = Not Applicable

Availability of spare wheel & jack

Satisfactory/Available

Defective/Missing

N/A = Not Applicable

Availability of puncture repair kit & jack

Satisfactory/Available

Defective/Missing

N/A = Not Applicable

FLUIDS & OIL

Mark section as complete (all items satisfactory)

Engine oil level

Satisfactory/Available

Defective/Missing

N/A = Not Applicable

Coolant level

Satisfactory/Available

Defective/Missing

N/A = Not Applicable

Windscreen wash level

Satisfactory/Available

Defective/Missing

N/A = Not Applicable

Brake/clutch & Power steering fluid

Satisfactory/Available

Defective/Missing

N/A = Not Applicable

Condition of battery

Satisfactory/Available

Defective/Missing

N/A = Not Applicable

VEHICLE INTERIOR AND EQUIPMENT

Mark section as complete (all items satisfactory)

Seat belts condition/function

Satisfactory/Available

Defective/Missing

N/A = Not Applicable

Head restraint adjustment

Satisfactory/Available

Defective/Missing

N/A = Not Applicable

Mirror adjustment

Satisfactory/Available

Defective/Missing

N/A = Not Applicable

Vehicle handbook

Satisfactory/Available

Defective/Missing

N/A = Not Applicable

Tools list on rear door

Satisfactory/Available

Defective/Missing

N/A = Not Applicable

Condition of interior

Satisfactory/Available

Defective/Missing

N/A = Not Applicable

Additional Observations

Personal Use of the Van

Taking your van home is a perk we're happy to offer. It's worth knowing that HMRC — not TPG — sets the rules on what counts as acceptable private use, and it's worth taking a few minutes to understand them. The link below explains it clearly and could save you an unexpected tax bill should HMRC prove otherwise.

Take a look at the HMRC guidelines — it's a quick read and well worth it

Driver & Submission

Driver Name*

I confirm that I have read and understood my responsibility to ensure my vehicle is safe to drive before every journey.

Staff Useful Links

Install Checksheet

Click below to access the Installation Checksheet.

VAT Declaration

Click below to access the customers VAT Declaration Form.

Weekly Vehicle Checksheet

Click below to access the Weekly form.

Stairlift Seatbelt Disclaimer

Click below to access the seatbelt disclaimer form.

Weekly Vehicle Checklist

Quick Links

Important Links

Legal Links

Our Main Office